• Akinola Fonghon

Improving Productivity with Project Management Strategies

A top-notch project management (PM) system is key to scaling business success for any industry. There are several moving parts involved in complex projects, and having agile project management strategies on-ground is crucial to keep everyone on task and improve productivity.

Gone are the days when people depend solely on bulky spreadsheets and charts. These days, there are several PM tools available, including Slack, Trello, Basecamp, and others.

By attending a course on project management essentials, you’ll be able to:

  • Perform a project needs assessment & write goals, requirements, and deliverables

  • Understand and use the work breakdown structure

  • Use planning tools, including the Gantt chart, network diagram, and RACI chart

  • Perform basic management tasks, including leading status meetings and ensuring all efficient completeness of all projects

We highlight below four ways you can use PM tools to improve your productivity.

4 Improve Productivity with Project Management Strategies

1. Focus on what’s important – Limit Work in Progress

According to research by Cornerstone, 6% of U.S. employees are suffering from work overload. In other words, the amount of time needed to complete their tasks daily is more than the available hours in the day.

Rather than overloading yourself with too many tasks, focus on what’s important. Resume to work on time, handle projects one after the order, and put your tasks in a queue.

Limit work in progress!

2. Track Your Tasks

Productivity becomes difficult to achieve when you’re not paying attention to it.

Just ‘working’ and focusing on your progress alone isn’t going to help achieve success as wanted. After all, you could lose track of time, get bored in minutiae, or even finish your tasks on time. But, there’d be nothing to keep you to tell you if you were falling behind your goals.

That’s where task tracking comes in handy. Creating a system that helps you manage your tasks does not only keep you focused on your work, but also helps you oversee your progress. Additionally, it keeps the whole project on track.

As expected, you should have estimated the period each task during the project planning phase. But as know, you could fall off the track. With the right tool, you get a pre-notice you need.

You can manage your dashboard and automate your report, for instance, to keep you updated about the performance of activities. Now you can stay on course accordingly, and get the task done without struggling with the project.

This way, you return to work in top form and more productive.

3. Team Collaboration Features

Leverage project management tools that will give team members an efficient communication medium, and discuss project progress.

As a project manager, be reminded that you’d required to put your team on the same page. Additionally, you’d need to adjust deadlines and resolve issues without calling or reaching several people for answers.

The tool or software you decide to work with should give team members more flexibility and increase visibility across the system. With this, you get everyone on the same page and keep work simple – thanks to effective communication strategy.

Managing projects in one place make it easier to manage workload, identify impact from individuals, and identify those who need help.

#4 Team Management Features

Usually, a good PM software should include an easy-to-navigate task management tool. Utilize a program that allows you to update your team, create to-do & checklists, as well as manage deadlines.

Final Thoughts

All these project management strategies and more should be used to help improve your productivity. However, keep in mind that this is not a one-size-fits-all package.

That said if you’d like to discover more ways to improve your productivity and manage your projects efficiently, sign up with our academy today. From leveraging the interactive sessions, to gaining access to our live webinars with professionals, there’s more than you can expect!


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